Administrative Project Manager

- Assist project managers in planning, organizing, and executing projects from inception to completion
- Create and maintain project schedules, task lists, and timelines
- Coordinate project meetings, including scheduling, agenda preparation, and minutes
- Serve as a point of contact for project team members, stakeholders, and clients
- Prepare and distribute project-related communications, reports, and documentation
- Maintain accurate and up-to-date project files and records
- Assist in resource allocation, including personnel, equipment, and materials
- Monitor resource availability and utilization to ensure projects stay on track
- Assist in budget management, tracking project expenses, and ensuring adherence to budgetary constraints
- Collaborate with project teams to maintain high-quality project deliverables
- Assist in identifying and mitigating project risks and issues
- Assign tasks and responsibilities to team members
- Monitor task progress and follow up to ensure timely completion
- Coordinate with external vendors and suppliers, including procurement, contract management, and performance evaluation
- Prepare regular project status reports, updates, and performance metrics for management and stakeholders

- Bachelor's or Master’s degree in business administration, project management, or a related field (or equivalent work experience)
- Proven experience in project coordination, administrative support, or related roles
- Strong organizational, time-management, and multitasking skills
- Excellent communication and interpersonal abilities
- Proficiency in project management tools and software
- Basic knowledge of project management principles and methodologies is a plus
- Detail-oriented and highly organized
- Ability to work independently and collaboratively within a team
- Strong problem-solving skills and adaptability
- Ability to maintain confidentiality and handle sensitive information