Overview

We are looking for an Administrative Assistant for our Armenia-based office in Yerevan to provide all-round support to the local team and assist our international HR, Admin and Legal team.
We are looking for a confident and proactive administrative specialist who will provide continuous and consistent support of routine tasks and be ready to address ad hoc e assignments in a professional and timely manner.
Salary: From 4600000 AMD Gross a year
Benefits:
– Working in a collaborative and friendly culture in a diverse team of talented people from across all industry backgrounds
– Wellness allowance
– Extensive medical benefits
– Personal accident and critical illness insurance
– Various support for caregivers, including emergency dependent care
– Catered meals in the office

Responsibilities:

Office Management
- Ensure the office is maintained to a high standard, both functionally and aesthetically. Being the ‘go to person’
- Organize all office repairs/cleaning
- Procure office food and supplies
- Manage contractors and vendors, negotiate contracts and where necessary evaluate alternative providers
- Work with customs and customs brokers to arrange clearance of office supplies delivered from abroad
- Manage the office budget and the monthly expense reconciliation. Analyse and report costs on a regular basis
- Organize local company events for employees
- Work with the global office managers to ensure there is a uniformed approach with their offices and the London HQ Accounting and legal
- Ensure timely payment of incoming invoices, obtaining approvals from respective team members, tracking records of payments
- Upload, export and track invoices via E-invoicing system
- Coordinate review and approval of contracts by Legal team, arrange contract execution and records management
- Assisting with ad-hoc assignments such as audit HR and Recruitment
- Schedule interviews for the candidates with local and global team members
- Relocation arrangements for new hires
- Conduct new-hire onboarding: prepare workplace, ensure there is necessary equipment, coordinate IT set-up and set-up induction meetings with the team
- Coordinate company’s participation in and attend recruitment events in Armenia and potentially in other countries

Required Qualifications:


- 1-3 years of experience in a comparable role
- Proactive and confident at problem solving and multitasking
- Sense of urgency and attention to detail
- Strong written and verbal communication skills
- Exceptional interpersonal skills
- Ability to work with internal and external stakeholders
- Managing a budget and developing supplier relationships
- Highly organized and structured, taking a project management approach to work
- Ability to work to strict timelines
- Fluent English and Armenian
- MS Office Suite