All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity. The Associate Administrative Officer is responsible for the following:
- Contribute to the provision of resources (human, material and services) necessary to support the day-to-day activities of the staff in the office;
- Monitor the day-to-day personnel and administrative operations of the office;
- Provide advice on personnel and administrative policies and procedures;
- Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations;
- Participate in the recruitment and appointment process and assist with administrative formalities concerning local General Service staff;
- Coordinate training and capacity-building activities to staff in administrative related areas;
- Assist with the preparation of staffing and administrative budget requirements for the office;
- Assist in the competitive procurement process for selecting, awarding and issuing local contracts, in line with UNHCR regulations, rules and procedures;
- Facilitate the mission travel of staff, including following up on travel authorizations, bookings, tickets;
- Monitor the quality and timeliness of goods and services delivered to the office;
- Manage contracts and relations with suppliers;
- In coordination with Human Resources and Field Security, undertake periodic reviews to ensure that the Office premises are set up and staff accommodation are managed in line with the organizational policies and any related issues are brought to the attention of DHR;
- Perform other job-related duties as required.
- Education and professional work experience: For P2/NOB - 3 years of relevant experience with undergraduate degree; or 2 years of relevant experience with graduate degree; or 1 year relevant experience with doctorate degree;
- Field(s) of education: Public or Business Administration, Economics, or other relevant field;
- Relevant job experience: Work experience in at least one of the following fields: Human Resources, Administration, Budget, Finance, and Procurement;
- Excellent computer skills, in particular in MS Office applications;
- Language requirements for national professional jobs: Knowledge of English and UN working language of the duty station, if not English and local language.
- At least 1 year of working experience in an intergovernmental organization (United Nations or similar). Good knowledge of UNHCR’s administrative rules and procedures. Working experience with PeopleSoft/ Oracle Financial and/ or HR modules.
- FI-Financial Management;
- FI-Funds Monitoring/ Identifying Cash Flow Problems;
- MG-Office Management;
- RM-Resource Management;
- UN-UNHCR Financial Rules and Regulations and Procedures.
All jobs at UNHCR require six core competencies and may also require managerial competencies and/ or cross-functional competencies. The six core competencies are listed below:
- Organizational awareness;
- Teamwork and collaboration;
- Commitment to continuous learning;
- Client and result orientation.
- Managing performance;
- Judgement and decision making;
- Managing resources;
- Empowering and building trust.
- Planning and organizing;
- Political awareness;
- Analytical thinking.
In addition to the standard job description, more specific requirements include:
- Sound knowledge of UNHCR/ UN administrative rules and regulations in the area of Administration and Finance;
- Proven experience in working with UNHCR tools (MSRP and COMPASS) and knowledge of IPSAS;
- Familiarity with the UN Business Operations Strategy is desirable;
- Ability to build the capacity and support newly recruited staff;
- Proven analytical and communication (oral and written) skills in English and Armenian languages; knowledge of Russian language is an asset;
- Experience in liaising with Government and other external actors;
- Ability to coordinate and interact regularly with country operations across the region;
- Previous experience serving as a member of the Local Contracts Committee is desirable;
- Knowledge of Human Resources related issues is desirable;
- Ability to frequently travel within the country, often at short notice.