Overview

Byblos Bank Armenia is looking for a Head of Administration Department.

Responsibilities:

- Elaborate the annual plan for purchases and expenses;
- Organize implementation of all admin related projects in the most efficient manner;
- Maintain effective communication with internal and external stakeholders of Administration Department;
- Act as an escalation point, liaising with suppliers and provide solutions to complex issues related to delivery of goods and services;
- Identify, assess and recommend potential suppliers;
- Negotiate with suppliers on terms and conditions in order to obtain the best terms with lowest cost;
- Maximize the best value for money for bank wide procurement activities in line with the bank’s policies and procedures;
- Review and prepare purchasing orders, contracts and any supporting documentation. Ensure compliance with signed contracts;
- Approve purchases within delegated authorities;
- Ensure optimum stock keeping and reasonable supply to branches and departments;
- Coordinate premises maintenance and office equipment repair functions;
- Assess departments and branches needs/requests in inventory, furniture and equipment. Ensure timely and proper fulfillment of these needs;
- Coordinate archive organization of the Bank;
- Provide advice, guidance and training to administrative staff to ensure individual and team objectives are delivered to agreed standards and deadlines;
- Ensure administration staffs are trained on best practices in their roles.

Required Qualifications:

- At least a bachelor's degree in Economics, Finance or equivalent;
- At least 3 years of working experience in administration with proven knowledge on procurement procedures and processes;
- Excellent communication and negotiation skills;
- Multitasking and prioritizing skills;
- Ability to respond to changing situations by continually improving his/ her performance by learning and development;
- Ability to manage and develop people and gain their trust and cooperation to achieve results;
- Ability to analyze situations, diagnose problems and provide logical, practical and effective solutions;
- Experience in financial analysis and decision making;
- Experience in managing contracts with various vendors;
- Good computer skills;
- Self-motivation with the ability to meet project deadlines;
- Good knowledge of English language;
- Banking experience is desirable;
- Experience in supervising teams.