Overview

Job description:
Evolution is a world-leading business-2-business provider of innovative software solutions for online gaming. We celebrated the grand opening of our live streaming Studio in Armenia October 19th, 2022.
Currently we have 200+ employees here and looking for an Office Coordinator to join our fast-growing team.
This position is an excellent opportunity to join the fast-growing Evolution team. We also offer:
– Health insurance
– Outstanding experience in an international environment
– Excellent working environment including gym and canteen
– Privilege card
– Opportunity to use Bookboon – the world’s largest eBook and audio learning publisher (eBooks, Podcasts, Live Virtual Classrooms, Online classes etc.)
Address: Yerevan, Isakov ave., 24/6

Responsibilities:


- Provide office support services to ensure efficiency and effectiveness within Evolution Group office
- Greet, assist, and/or direct the public to the appropriate host employee
- Deal with incoming/outgoing correspondence in line with the policy, sign for deliveries and direct them to the appropriate staff member, receive/register and send mails and cargos from/to company parties or partners
- Manage Biometric system, taxi service, visitors’ sign-up system and register visitors in line with the policy
- Manage and supervise plants & gardening service
- Cooperate with Security & Landlord
- Maintain the condition of the office and arrange necessary technical repairs via ticketing system, manage performance
- Manage main canteen and small kitchens to be always in order
- Maintain general office tidiness and supervision of cleaners
- Maintain system of OOM KPIs and performance metrics, analyze the trend
- Take a part in training processes of the new employees in department
- Co-ordinate and maintain administrative records such as staff parking, parking for guests and subcontractors etc
- Work from reception and partially perform receptionist’s duties
- Manage wiki page & EvoSpace for related responsibilities
- Manage ‘Fame wall’ updates and supervise technical condition (if applicable)
- Pre-approve all office related orders with Office Manager in Jira and ExFlow
- Check and ensure that coffee, vending machines and other office equipment are in working condition, arrange technical maintenance if required
- Monitor office supplies inventory and take care of groceries and water supplies in the office
- place order, control deliveries, and go for shopping if needed, prepare expense reports
- Monitor and manage with Gym and Yoga related matters (if applicable)
- Assist with Real Estate questions (if applicable)
- Assist with event organization and team building
- Assist with travel arrangement (if applicable)
- Take care of maintaining office in terms of construction works/repainting works, furniture inventory/selling/utilization/ordering and maintenance of existing
- Assist in the planning and preparation of meetings, conferences, and conference telephone calls, ensure availability of office supplies in meeting rooms
- Perform other duties, as asked by the manager, which are related to this position, and which meet the qualifications
- Replace colleagues during their vacations, sick leaves, and other absences. Replacement takes place during working time, and it is not considered as additional work
- Deal with customer complaints or issues

Required Qualifications:


- Execution of job duties requires
- Secondary education, preferably higher education
- Fluent English (verbal & written)
- High sense of responsibility, punctuality, accuracy, and attention to details
- The ability to accurately fulfil the direct management orders and work tasks
- Tact and discretion, for dealing with confidential information
- Multitasking
- flexible and adaptable approach to work, the ability to work with fast-paced, ever-changing environment