Overview
SoftConstruct is looking for a Senior Administrative Assistant / VBET.
Responsibilities:
- Strategically manage and optimize complex calendars, including scheduling appointments, coordinating meetings, and organizing events with meticulous attention to detail
- Facilitate seamless travel arrangements, including booking accommodations, coordinating transportation, and preparing detailed itineraries
- Serve as a primary point of contact and liaison for the Executive, effectively interfacing with internal and external s- takeholders to ensure smooth communication and collaboration
- Prepare and edit a variety of high-quality correspondence, reports, and presentations, demonstrating exceptional attention to detail and accuracy
- Proactively screen and prioritize incoming calls, emails, and other communications, exercising sound judgment and discretion in managing sensitive information
- Conduct comprehensive research and analysis, synthesizing complex data into concise briefing materials to support decision-making processes
- Assist in the planning and execution of meetings and events, including drafting agendas, preparing meeting materials, and capturing meeting minutes as needed
- Maintain confidentiality and integrity in handling sensitive information, files, and records, adhering to strict protocols and security measures
- Collaborate closely with cross-functional teams to support special projects and initiatives, demonstrating flexibility and adaptability in addressing evolving priorities
- Take initiative to anticipate needs and streamline administrative processes, driving continuous improvement and operational excellence
Required Qualifications:
- Bachelor's degree in Business Administration, Communications or a related field preferred
- Proven track record of success in an Executive Assistant or similar role, supporting C-suite executives in a dynamic corporate environment
- Exceptional organizational skills and demonstrated ability to manage multiple priorities and deadlines with poise and efficiency
- Excellent written and verbal communication skills, with a keen eye for detail and ability to convey complex information clearly and concisely
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications
- Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels
- High level of integrity and discretion in handling confidential information and sensitive matters
- Strong problem-solving abilities and resourcefulness, with a proactive approach to addressing challenges and finding solutions
- Ability to work effectively both independently and collaboratively within a team-oriented environment
- Flexible and adaptable mindset, with a willingness to take on new challenges and pivot as needed in response to changing priorities and business needs
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