Overview

The Austrian Development Agency (ADA), the operational unit of the Austrian Development Cooperation (ADC), is looking for an Administrative and Communication Officer (locally contracted, full time, f/m) for the project “EU Green Agriculture Initiative in Armenia” (EU-GAIA).

Responsibilities:
This position is based in the ADC/EU-GAIA project office in Yerevan. Under the direct supervision of the Project Team Leader, the incumbent will perform the following functions for the project:
Administrative tasks
  • Carry out logistical and administrative tasks for the implementation of the Project events including but not limited to: meetings, seminars, conferences, site visits;
  • Make travel arrangements for the project staff, contracted experts and meeting attendees, and prepare all necessary financial documentation;
  • Assist the Finance and Administrative Manager with assembling financial and narrative reports and forwarding them to the EU and/or ADA HQ;
  • Assist the Finance and Administrative Manager with the submission of tax exemption certificates for the project to the RA Ministry of Economy;
  • Maintain office supplies stock and place orders;
  • Perform a variety of clerical and secretarial tasks, including, taking notes and preparing minutes of meetings, making unofficial translations in relation to the project activities etc;
  • Support the Project Team Leader in preparation of project reports and deliverables (monthly, quarterly and annual).

Communication tasks
  • Ensure the implementation of the project communication and visibility plan, in compliance with EU and ADA regulations;
  • Develop and maintain relationships with media, organize and ensure media coverage of EU-GAIA activities;
  • Distribute and store correspondence (e.g. letters, emails and packages);
  • Support the project team in creating, editing and translating documents and presentations;
  • Create and plan the communications and visibility activities to support the successful implementation of the project;
  • Support, create, develop and assemble event, meeting, and conference materials, including press releases, other public information, and ensure media coverage for the events;
  • Manage and regularly update the project’s social media accounts; prepare and supervise the content with project-related events, activities;
  • Identification and development of storylines for publications and substantive articles, project-related success stories or videos, other promotional materials;
  • Develop media content with the support of the project team for all promotional materials;
  • Coordinate and manage all publication activities, including content management, norms for publishing, design, liaison with suppliers to oversee production, supervision of dissemination of publications;
  • Ensure the proper documentation of all project and project-supported activities including visual media (e.g. photos and videos);
  • Maintenance of information database and photo/video library;
  • Support and track communications with external partners;
  • Proofread and edit documents including correspondence, reports.

  • Carry out any other duties as required by the Supervisor.
Required Qualifications:
  • University degree in a relevant field (e.g. public relations, communications, development studies, economics or another relevant field);
  • At least 3 years of professional experience of an administration position in an international environment, working experience in PR and communications;
  • Good knowledge of modern office procedures, proficiency in Microsoft Office and social media;
  • Good knowledge of visibility guidelines, communication principles, concepts, techniques and methods;
  • Excellent written and oral communication/reporting, and presentation skills in English and Armenian are required; German and/or Russian would be an asset;
  • Demonstrated creative thinking, initiative and self-motivation in handling all assigned tasks;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Good knowledge of the Armenian agricultural context is an asset;
  • Experience in EU-funded projects is an asset;
  • Understanding of international development cooperation principles and quality standards is highly desirable;
  • Demonstrated gender, diversity and environmental competence, ability to integrate the gender perspective into tasks and activities;
  • Excellent interpersonal and communication skills; ability to work in multinational and multicultural environments;
  • Adherence to the highest standards of ethics and integrity;
  • Capacity to work under pressure and availability to travel;
  • Flexibility to adjust working hours to actual workload, as required.
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