Overview
MainSolution is looking for an office manager to join our team.
Responsibilities:
- Solve urgent office problems
- Assign and supervise tasks for the Beverage Service Attendant
- Ensure cleanliness of common areas and liaise with business center services
- Maintain cleanliness and order in meeting rooms, restrooms, and sports rooms
- Conduct daily checks of the coffee zone, dining area, and furniture.
- Oversee care and purchase of indoor plants
- Maintain furniture and appliances in working order
- Prepare workspaces for new employees.
- Manage inventory of furniture and equipment
- Handle mail and parcel services
- Monitor and maintain engineering communications and overall office condition.
- Ensure fire safety and technical security
- Organize and supervise maintenance and emergency repairs
- Coordinate office re-planning and equipment relocations
- Manage office lighting and climate control systems
- Assist with Business Continuity Plan (BCP) tasks and reports
- Supervise contractors during office repairs
- Maintain optimal quality and pricing for office services and supplies
- Identify and negotiate with contractors and suppliers
- Manage contracts, volumes, prices, and oversee purchases
- Handle budget requests and invoices
- Plan and control the administrative budget, including annual planning
- Assist in organizing events
- Help with office navigation
- Support the Head of Location
Required Qualifications:
- Experience in office administration
- Strong organizational and communication skills
- Proficiency in budget management and procurement
- Familiarity with office management tools
