Overview

SoftConstruct is on a search for a new player to join our team.

Responsibilities:
  • Sort, re-order, and systematically organize physical personnel files prior to scanning to ensure uniform sequence and flow
  • Operate document scanning hardware and software to convert paper HR records into high-quality digital files per company naming conventions and directory structures
  • Audit document details (First Name, Last Name, Middle Name, Dates, Employee IDs) line-by-line, identifying and rectifying errors before final digitization
  • Inspect physical files to identify missing required records, missing signatures, or missing pages
  • Coordinate with internal team members to locate and source missing documentation to complete physical files prior to digital upload
  • Ensure digitized documents match current Workday employee profiles for clean batch uploading and electronic document management
  • Adhere strictly to privacy policies and data protection regulations regarding sensitive employee personal data
Required Qualifications:
  • Currently pursuing or recently completed a Bachelor’s degree in Human Resources, Business Administration, Records Management, Information Systems, or a related field
  • Meticulous eye for detail with a low error rate when reviewing names, dates, and identification numbers
  • Strong file-management skills and the ability to maintain structured order across large volumes of physical and digital records
  • Familiarity with basic office technology (scanners, PDFs, file managers, Microsoft Excel/Word)
  • High level of discretion and standard of ethics when handling confidential employee documentation
  • Clear written and verbal communication skills to follow up on missing paperwork and report audit findings
Nice To Have:
  • Basic exposure to or familiarity with Workday or other HRIS tools is a plus
Skills:
  • File-management
  • Discretion
  • Written and verbal communication
  • Attention to detail
Technologies:
  • Workday
  • HRIS
  • Microsoft Excel
  • Microsoft Word
  • Scanners
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