Overview
You will run a rolling portfolio of the group’s operational and administrative projects end-to-end — obtaining certifications, licenses, and permits; opening international bank accounts; and coordinating corporate setups across jurisdictions. You keep each project moving, chase the external parties, keep the paperwork in order, and drive things to completion so leadership doesn’t have to.
- Project ownership — run company projects end-to-end: certifications, licenses and permits, international bank-account openings, corporate and administrative filings, and new-entity or new-market setups.
- External coordination — work with banks, licensing authorities, notaries, lawyers, agencies, and service providers; push each project to completion and unblock delays.
- Documentation — prepare and track KYC files, corporate documents, and applications; keep everything organized, complete, and audit-ready.
- Planning & follow-through — maintain project plans, timelines, and status; follow up relentlessly and flag risks early.
- Reporting — keep the Operations Manager / CEO updated with clear, concise status.
- Support — help with broader business-assistant tasks as priorities require.
- Project coordination — proven track record running administrative or operational projects end-to-end, to completion.
- Organization & follow-through — exceptional attention to detail and the persistence to chase institutions until things are done.
- Bureaucracy-comfortable — at ease navigating licenses, certifications, bank onboarding / KYC, notaries, and government or corporate processes.
- English — fluent written and spoken English is mandatory — you will be in constant contact with international institutions.
- Tools — comfortable with project-management tools (Asana / ClickUp / Notion / Trello) and spreadsheets / document management.
- Self-management — reliable and remote-proven; delivers without daily supervision.
- Compensation — USD 1,800–2,500 per month, depending on experience.
- Setup — full-time, fully remote, engaged as an independent contractor.
- Growth — broad exposure across the group's operations, working closely with the Operations Manager.
- Russian — you would work with a Russian-speaking team and CEO; Russian is a strong advantage.
- Domain experience — company formation, corporate administration, licensing, banking / KYC, compliance, or paralegal-adjacent work.
- Spanish — useful across our Spanish-speaking entities.
- Certification / education — a project-management certification (Scrum / PMP) or a relevant degree is a plus.
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