Overview
We are looking for Creative Production Coordinator on freelance basis to manage task flows and facilitate communication within our graphic design team. You will be responsible for tracking project deadlines, assigning tasks, and ensuring that all creative output meets our quality standards and SLA timelines. This role requires a strong understanding of creative processes and the ability to thrive in a fast-paced, AI-driven production environment.
- Owning the day-to-day task flow of the graphic design freelancers team - intake, prioritization, assignment, and tracking of creative requests from briefing through final delivery
- Managing project timelines and SLA compliance, proactively identifying bottlenecks and risks to deadlines before they affect delivery
- Serving as the main communication point between the creative team and requesting stakeholders, ensuring briefs are clear, complete, and aligned with production capacity
- Maintaining the accuracy and transparency of the project tracker, keeping task statuses, priorities, and workloads visible to the team and to stakeholders at all times
- Driving continuous improvement of creative production workflows by identifying inefficiencies, proposing process optimizations, and helping the team scale output in an AI-driven production environment
- 2+ years of experience in project management or coordination within an in-house creative team, agency, or production studio
- Confident hands-on experience with project management tools (Jira, Asana, Trello, or similar)
- Solid understanding of creative production processes for digital formats, including performance creatives and landing pages
- Clear understanding of content types and formats including the difference between static and video production and what each requires in terms of workflow and timelines
- Strong organizational skills, attention to detail, and the ability to manage multiple parallel projects under tight deadlines
- Excellent communication and diplomacy skills, with a proactive problem-solving mindset
- English and Russian proficiency at B2 level or higher
- Vacation 28 calendar days per year
- 7 wellness days per year (time off) that can be used to deal with household issues, to lie down and recover without taking sick leave
- Bonuses up to $5000 for recommending successful applicants for positions in the company
- 50% payment for professional training, international conferences, and meetings
- Corporate discount for English lessons
- Health benefits. According to the paychecks, if you are not eligible for corporate medical insurance, the company will compensate you with up to $ 1,000 gross per year per employee. This can be spent on self-purchase of health insurance or on doctor’s fees for yourself and close relatives (spouse, children)
- Workplace organization. The company provides all employees with an equipped workplace and all the necessary equipment (table, armchair, wifi, etc.) in our offices or co-working locations. In the other locations, the company provides reimbursement of workplace costs up to $ 1000 gross once every 3 years, according to the paychecks. This money can be spent on the rent of the co-working room, on equipping the working place at home (desk, chair, Internet, etc.) during those 3 years
- Internal gamified gratitude system: receive bonuses from colleagues and exchange them for our merchandise, team building activities, massage certificates, etc.
- Experience in media, gaming, or entertainment companies
- Experience working in a fast-paced, performance-driven marketing environment
- Basic familiarity with design tools (Figma, Adobe Creative Cloud)
- Experience working alongside AI-assisted creative production workflows
- Project management
- Coordination
- Organizational skills
- Attention to detail
- Communication
- Diplomacy
- Proactive problem-solving
- Jira
- Asana
- Trello
- Figma
- Adobe Creative Cloud
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