Overview

The Executive Secretary will organize and monitor the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings with officials of the host country and prepare all relevant documents and papers required.

Responsibilities:
  • Develop lists of the names of prominent figures, and national events of the host country, and send out invitations, congratulations, and condolence letters in a timely manner;
  • Coordinate holding of internal and external meetings and visits by the Head of Mission, and carry out logistics and security arrangements in coordination with relevant bodies within and outside the Mission;
  • Welcome visitors of the Head of Mission in a friendly and professional manner, guide them, and answer their phone calls;
  • Organize and track travel ticket bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission;
  • Receive the daily mail and present it to the Head of Mission, following his directives in terms of circulating such mail to the concerned stakeholders;
  • Classify, index and keep documents and papers of the Head of Mission in a systematic manner, ensure confidentiality and help facilitate their recovery.
Required Qualifications:
  • The Arabic and English language must be very good.
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