Overview

You will own the internal operational engine of the group — procurement and order management, the business-support team, and cross-functional projects — so the CEO can step out of day-to-day operations. This is effectively the CEO’s right hand: you take ambiguous goals and return finished results, and you keep the group’s back office running cleanly across countries and time zones.

Responsibilities:
  • Procurement & orders — own supplier coordination, purchasing, and end-to-end order processing and fulfillment coordination.
  • Team leadership — lead and prioritize the business-support team (business assistants) and procurement staff; own their output, not just their calendar.
  • Projects & implementations — run new initiatives end-to-end (planning, execution, follow-through) across the group.
  • Process & systems — build and document SOPs, checklists, and workflows; standardize how work gets done.
  • Cross-functional coordination — align sales, HR, finance, and logistics to hit deadlines across multiple jurisdictions.
  • CEO leverage — act as a filter and force-multiplier for the CEO; escalate only what truly needs the CEO, decide the rest.
  • Reporting & tools — track operational KPIs and run the work through project-management tools and spreadsheets, not memory.
Required Qualifications:
  • Operations / project management track record — proven experience running operations or projects at a comparable multi-function or multi-country scale.
  • Team management — has directly managed a small team (assistants, coordinators, or procurement) and owned results.
  • Process builder — can show SOPs, playbooks, or systems you created that others still use.
  • Ownership & low-supervision — takes a vague goal and delivers a finished result without hand-holding; strong prioritization and judgment.
  • English — fluent written and spoken English is mandatory.
  • Education — a university degree (Bachelor's or higher) in business, management, finance, or a related field is required.
  • Tools — proficient with project-management software (Asana / ClickUp / Notion / Monday) and strong in Excel / Google Sheets.
  • Reliability & accuracy — excellent organization and attention to detail; procurement and orders leave no room for sloppiness.
Benefits:
  • Compensation — USD 3,000–3,500 per month, depending on experience.
  • Setup — full-time, fully remote, engaged as an independent contractor.
  • Growth — high autonomy and direct access to the CEO, with room to grow into a broader operations-leadership seat.
Nice To Have:
  • Advanced or distinguished degree — a Master's degree, or a Bachelor's awarded with honours / distinction (a "red diploma"), is valued — it reflects the attention to detail this role demands.
  • Process & PM certification — Scrum Master (PSM / CSM), PMP, PRINCE2, or Lean Six Sigma (Green / Black Belt) is a strong plus.
  • Russian — you would work directly with a Russian-speaking CEO; Russian is a strong advantage.
  • Spanish — useful for supplier and Latin America coordination.
  • Industry — experience in distribution, logistics, e-commerce, or FMCG.
Technologies:
  • Asana
  • ClickUp
  • Notion
  • Monday
  • Excel
  • Google Sheets
Note:

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