Job Description

You will be the CEO’s right hand: running the calendar, preparing meetings, making sure decisions turn into actions, and taking care of personal administration within an agreed scope. This is a fully remote role. You will work closely with the CEO and with our Operations Manager in Limassol.

Responsibilities:
  • Calendar and meetings. Run the CEO’s calendar: scheduling, priorities, conflicts and time zones. Prepare materials before meetings and make sure the right people and documents are in the room, whether virtual or physical.
  • Decisions and follow-up. Record decisions, assignments and deadlines from meetings. Follow up with owners and report status back to the CEO. Nothing agreed in a meeting gets lost.
  • Travel. Plan and book business travel end to end: flights, hotels, transfers, visas, and a clear itinerary with all the details in one place.
  • Personal matters. Handle personal administration for the CEO within an agreed scope: appointments, documents, travel, payments.
  • Correspondence. Triage the CEO’s inbox where agreed, draft replies, letters and short memos, and make sure important messages get an answer on time.
  • Coordination. Act as the point of contact between the CEO and internal teams, external partners and providers. Pass company-document and KYB requests to the Operations Manager and track them to completion.
  • Weekly overview. A short weekly summary for the CEO: upcoming week, open follow-ups, decisions waiting on him.
Required Qualifications:
  • 3+ years as an executive assistant to a C-level executive, ideally in fintech, financial services or a multi-entity group.
  • Proven experience supporting an executive remotely.
  • Very organised and self-directed: calendars, follow-up lists and trackers are your normal way of working.
  • Good written English: you can draft a letter or a memo that needs little correction.
  • Able to move tasks forward through people who do not report to you, including senior ones.
  • Absolute discretion: you will see the CEO’s calendar, personal matters and confidential company data.
  • Comfortable with Google Workspace or Microsoft 365, task trackers (ClickUp or similar) and shared document systems.
  • Availability during Cyprus business hours (EET/EEST), with flexibility when travel or urgent matters require it.
Benefits:
  • Competitive salary
  • Fully remote work
  • 24 working days of paid annual leave
  • A close working relationship with the CEO of a fast-growing regulated group in the digital-asset industry
Nice To Have:
  • Russian is a plus
Skills:
  • Calendar management
  • Communication
  • Organization
  • Correspondence
  • Time management
Technologies:
  • Google Workspace
  • Microsoft 365
  • ClickUp
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