Job Description

The AS Department Administrative Assistant is responsible for supporting in the Department daily administrative works. S/he ensures sound implementation of clerical and administration activities and ensures efficient management of the department’s executive operations.

Responsibilities:
  • Support the Department Manager related to weekly, monthly and quarterly reports, and other management-related documentations preparation
  • Become the key support between the Department’s units and the Department Manager
  • Process internal and external correspondence
  • Manage and accomplish daily administrative and clerical functions such as appointments, procurement, file and record maintenance, executive travel plans, and other arrangements as needed
  • Maintain database and generate schedules or requested reports and forms related to departmental activities, meetings and requests
  • Manage the logistics of meetings and departmental committees
  • Develop and process all incoming and outgoing correspondence for the department
  • Prepare nomenclature of the confidential documents
  • Participate in monthly and annual audit of the confidential documents according to the set procedures
  • Translate documents from English into Russian, Armenian and vice versa, as well as interpret upon need
  • To be responsible for weekly, monthly and quarterly reports, (to be submitted to CC) and other management-related documentations preparation
Required Qualifications:
  • Bachelor’s degree
  • 1 year of work experience in relevant sphere
  • Knowledge of administrative and clerical work principles
  • Good knowledge of data processing
  • Excellent knowledge of Armenian, Russian and English languages
  • Excellent computer literacy: Lotus,1C, ITSM (mandatory)
  • Effective organizational, interpersonal and time management skills
  • Ethical behavior
  • Effective communication skills
  • Ability to work under pressure
  • Customer Focus
  • Teamwork and cooperation
  • Problem solving
Note:

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