Overview

The following main tasks and duties are currently required:
– Carry out general administrative tasks (such as answering phone calls, providing general information to the callers, maintaining inventories, keeping the agenda, updating mailing lists, registering and dispatching incoming mail, handling missions, leave and absence records, photocopying, distributing and storing documents, etc.);
– Draft notes (including notes verbales), minutes and routine correspondence;
– Translate short texts from Armenian to English or from English to Armenian when required;
– Provide logistics support for the organisation of events, meetings and missions (reception of guests, liaising with colleagues and suppliers on preparation of the location, materials, refreshments, etc.); assist with hotel reservations;
– Be responsible for the insurance and licensing of the Delegation’s vehicles;
– Supervise the installation of security and safety equipment (smoke detectors, panic buttons, fire extinguishers) at expat staff accommodations;
– Oversee the stock of office supplies, verify deliveries and give certified correct for payments;
– Keep a record and a timeline of all contracts and tendering procedures and assess the need and type of new tendering procedures and to ensure that procurement procedures are launched and finalized on time;
– Act as an operational initiator (OIA) on administrative expenditure and financial circuit;
– Keep the Section’s agenda and the Delegation planning and phone tree/directory up-to-date;
– When required, stand-in for the receptionist and secretaries of the various units;
– Carry out any other ad hoc duties assigned by the HoA or the HoD.

Required Qualifications:
Minimum requirements/ eligibility criteria (necessary for the application to be considered):
  • Upper secondary education or equivalent;
  • 1 year professional experience in a similar position;
  • English – ability to understand B2, ability to read B2, ability to speak B2, ability to write B2 (EU framework – level B2 = can communicate easily and spontaneously in a clear and detailed manner);
  • Good drafting skills in English;
  • Knowledge of Armenian (read and write), mother tongue or equivalent;
  • Excellent drafting skills in Armenian;
  • Advanced computer skills in MS Word, Excel and Outlook.

Assets/ selection criteria (basis for awarding points to select the best applicant):
  • Certificate in Secretariat, Office Administration or equivalent;
  • Work experience in a foreign mission, international organisation or embassy;
  • English – ability to understand C1, ability to read C1, ability to speak C1, ability to write C1 (EU framework – level C1 = fluent);
  • Knowledge of French (written).
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